If you’re planning an event in Nairobi, you’re likely to preview about 100 listed event furniture and decor hire companies. Unfortunately, it’s impossible to do proper vetting if you don’t have time.
However, a checklist and proven hiring process will ease it for you. They’ll help you avoid costly mistakes and probably ensure you get sorted in record time.
Based on our experience as event planners in Nairobi, we’ve shared with you in this article what to capture in your checklist and our proven six step process.
Prepare a checklist
Before hiring event furniture and decor, prepare a checklist to guide your selection. Below are some of the must-haves for this particular one.
#Venue details
First, visit your venue and understand the space where you’ll set up. The venue and space will determine the type of furniture and colors to choose.
#Event layout plan
Once you’ve figured out the venue and space, you’ll need a scaled event layout plan to guide you on furniture dimensions and quantities to hire.
#Availability
Before committing to a design or style of event furniture, check to confirm their availability on your preferred dates.
#Type and suitability of event furniture
If your event is outdoor, check whether the furniture is suitable. The same applies to your event theme. For instance, if your event theme is an Alice in Wonderland tea party, don’t choose conference furniture.
The hiring process: 6 proven steps to follow
Ready with your checklist? Here’s our proven step-by-step process to help you get the best party supplies.
- Identify event companies near you with items that are exactly or close to your needs (ask them to send you images and descriptions). If none, widen your search to a broader geographical cover.
- Narrow down to those you like and inquire whether they have enough quantities for your numbers.
- Then, confirm availability, usage requirements, and hire terms.
- If you’re convinced, visit the location physically to vet the quality and cleanliness.
- Confirm pricing and payment terms.
- Some companies may require you to sign a contract to manage liabilities in case of loss or damage.
You’ll know you have the best furniture for event hire and decor if it’s clean, well-maintained, available, and in your ideal style, quantities, and budget.
Contact us
These are the essentials for event furniture and decor hire in Nairobi. Hope you’ve found them helpful. Feel free to share your questions and feedback in the comment section below.
We have a vast inventory of some of the best furniture for hire and decor props to suit various event themes.
Reach us on 0721 771185 or email; [email protected], and we’ll help you with the selection.
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