Need Event Planners in Kenya? Here Are 5 Excellent Reasons to Consider Us

Looking for good event planners in Kenya? You’ve found us!

Our company, Lucidity Africa, is one of the best event planning companies in Kenya.

We’ve been in the industry since September 2012 and have built vast experience from delivering corporate events, weddings and private parties.

We therefore have what it takes to help you develop the big idea (theme) around your event and execute it successfully.

Based on this experience, we’d like to help you understand our business and what to expect from working with us.

So here’s a quick guide on our working style and processes. But first…

What means event planning?

Event planning is a carefully managed process to help you achieve your goals and objectives for an event. Knowing how to plan an event involves having excellent data and a professional team to help you pull it off. A proper event plan shows how everything will come together, how and where supplies have been sourced and includes a contingency in case things don’t go as planned.

Event planners in Kenya: Here’s how to contact and engage us

Event Planners in Nairobi
Left to right: Njeri and Joan, your key contacts at Lucidity Africa.
  1. If you have an event and want to pick our brains or simply get on with it, talk to us directly on (0721771185) or email; [email protected]
  1. You can also browse through our website, blog and social media pages (@lucidityafrica) on Facebook, Instagram, Twitter, LinkedIn and Pinterest. You’ll get a feel of who we are, our style preferences and whether we’re a good fit for your plans. 
  1. If you’re convinced we’re a match, then email your wish list to [email protected] and we’ll get back to you as soon as possible. We’re open Monday to Friday from 9 am – 5 pm so you can also visit us or we can come over to you.
  1. Sometimes you may not be sure what you need. No sweat, there’s always a way out. We’ll only need answers to the following questions:
  • What do you need from Lucidity Africa?
  • What type of event is it? Corporate event, wedding or private party
  • What’s your objective(s)?
  • Do you have a vision board? (Not necessarily)
  • When will it take place?
  • Where will it take place? If there is no specific venue, we can create a list of 5 preferred venues and select.
  • How many guests do you expect?
  • What’s the theme and preferred table layout?

How do I plan an event in Kenya: Our 5 step process

1. Create a plan

The details you share when you contact or engage us will give us a pretty good idea of the big picture.

Another thing, feel free to ask anything. Because at this point of creating a plan, we’ll be on a brainstorming streak, so anything goes.

If you have time to spare, we can do; mock setups, test various table layouts, decor accessories, props, color palettes and floor plans. 

In case you don’t have a vision board, event planning checklist or event layout plan, this is the best time to work on them.

Here’s a guide on event table layout ideas to get you fired up.

2. The budget

Once there’s a visible plan to work with, it’s time to crunch the numbers.

You can ease the process by capping a figure to guide us or use our event packages as a guide.

Your guidance will help us decide on the event furniture, decor accessories and tents to book for you.

We’ll then send you a quotation for approval, followed by a pro forma invoice with a requirement for a 20% deposit.

The deposit is a commitment allowing us to lock down your booking.

The final payment will be due seven days to the event.

This is also the period where we sign contracts and exchange critical details like delivery and collection times, key contacts and security information.

3. Before the event

If you have any questions during this period or specific changes/amends with your order, we’ll be happy to attend to you.

Get in touch with us, and we’ll work things out for you, easy peasy.

Just in case your event runs through the night or you have intricate details that need special handling, there’ll be a contact for that too!

4. On the event date

Our team will arrive at the agreed time and immediately set about laying out, arranging and decorating the space according to the approved event layout plan.

The Lucidity team will only leave once you give the all-clear after reviewing and counter-checking all details with them. 

Something else, there’ll be a delivery note to confirm that yes indeed, everything’s in order, as seen or promised at the initial meetings.

You’ll also reconfirm the set down day and time plus the critical contact from your side.

5. After the event

The Lucidity team will arrive at the agreed time and clear away items while referring to the delivery note.

You’ll also reconfirm the same before they leave.

Later, you can share feedback on your experience with us.

For some events, especially corporate ones, the clients expect a closeout report complete with photos.

That, in a nutshell, is how our event planning process works.

There’s, of course, a lot more behind the scenes and within our processes that you’ll come to understand by working with us.

We welcome you and promise to make your Lucidity experience wholesome and enjoyable.

Frequently asked questions

1. What makes an event successful?

The secret to a successful event is detailed planning. This means having a well thought out systematic process that charts the path of your event from start to end.

You can boost your process with tools like vision boards, event layouts and event checklists to guarantee a good outcome.

2. What are the five stages of event planning?

The first step is researching and creating an action plan.

Second, is setting an itemized budget that you can also use as a checklist.

Third, involves sourcing, committing payments, signing contracts and agreeing on deadlines.

The fourth step is critical for reconfirming deliverables, assigning tasks, rehearsals and dry runs.

The fifth is the execution of the event on the set up day, during the event an after the event.

3. How much do event planners charge in Kenya?

An event planner’s fees depend on the event type and their level of involvement.

You can expect an hourly rate for detailed consultation, a 15 -20% percentage of the total event budget or a day of the event coordination flat fee.

There are various fees structures depending on the event planner and your event.

Contact us

Despite being event planners in Nairobi, you can count on us to deliver your event anywhere in Kenya. As you can see we have a proven and tested working style and process to deliver successful events.

Our objective is to create enjoyable, stress free processes for you so that you achieve success in your events.

Remember, if you need anything; call 0721771185 or email, [email protected], read our blog or browse our website or social media pages (@lucidityafrica).

That said, we’d love to hear from you; Let us know what you’re up to, and how we can help you deliver a successful event.