Looking for event planners in Nairobi? You’re at the perfect place.
If you’re planning an event in Nairobi or anywhere in the country, you’re probably weighing your options. You want someone who knows what they’re doing, communicates well, respects your budget, and actually delivers on the day.
That’s a reasonable standard. And it’s exactly what we’ve built Lucidity Africa Events around.
We’ve been planning events in Kenya since September 2012. In that time, we’ve delivered corporate experiences, weddings, ruracio ceremonies, birthday parties, graduations, and everything in between. We’ve worked with tight timelines and generous ones, intimate gatherings and large productions.
This post is for you if you’re trying to decide whether we’re the right fit. We’ll walk you through who we are, how we work, and what you can expect from the moment you reach out to the moment we pack down after your event.
See the Types of Events We Plan
What event planning actually means
Event planning isn’t just logistics. It’s the process of taking your vision, your objectives, and your guest list, and building an experience around them that runs smoothly from start to finish.
Done well, it’s invisible. Your guests don’t see the planning. They just feel the result.
Done poorly, it shows up everywhere: in the gaps, the delays, the wrong flowers, the venue that wasn’t quite ready. We’ve spent over a decade making sure it’s done well.
How to get in touch with us
You don’t need a fully formed brief to reach out. Most of our best events started with a phone call or a WhatsApp message that went something like: “I have an event in three months and I don’t quite know where to start.”
Here’s how you can reach us:
Call or WhatsApp us directly on 0721 771 185. Joan is your first point of contact and she responds promptly.
Browse our work first if you’d like to get a feel for our style. Check our website and find us on Instagram and Facebook at @lucidityafrica. If what you see resonates with what you’re imagining, that’s a good sign we’re a match.
Email us your wish list at [email protected] if you already have a sense of what you need. We’re available Monday to Friday, 9am to 5pm, and we’re happy to come to you or host you at our offices.
Not sure what you need yet? No problem at all. If you can answer the following questions, we have everything we need to get started:
- What do you need from Lucidity Africa Events?
- What type of event is it: corporate, wedding, or private?
- What’s your main objective?
- Do you have a vision board or mood board? (Not essential, but helpful.)
- When and where will it take place?
- How many guests are you expecting?
- Do you have a theme or preferred table layout in mind?
That’s all we need to open the conversation.
How we execute and deliver as event planners in Nairobi: 5 stages
Stage 1: We build the plan together
Once we understand your brief, we get to work on the big picture. This is the creative and strategic stage, where no idea is too ambitious and no question is too small.
If you have time, we can do mock setups, test table layouts, experiment with décor accessories and colour palettes, and walk through different floor plan configurations.
If you don’t have a vision board or event checklist yet, this is the right moment to build one together.
Stage 2: We Agree on the Budget
Once the plan has shape, we work through the numbers. You can guide us with a budget cap, or use our event packages as a starting point.
Your budget determines the furniture, décor accessories, and tents we book for you. We’ll send you a detailed quotation for your approval, followed by a pro forma invoice. A 20% deposit is required to lock in your booking. The final balance is due seven days before the event.
At this stage, we also sign contracts and exchange key details: delivery and collection times, main contacts on both sides, and any security information relevant to the venue.
Stage 3: The lead-up to your event
This is the period where we handle all the details so you don’t have to. If you have questions, amendments, or changes to your order at any point, reach out and we’ll sort it quickly.
For events that run through the night or involve complex logistics, we’ll assign a dedicated contact to manage those specifics on your behalf.
Stage 4: The event day
Our team arrives at the agreed time and works through the setup according to your approved event layout plan. We don’t leave until you’ve reviewed everything and given us the all-clear.
You’ll sign a delivery note confirming that everything is in order as discussed and agreed. At that point, you’ll also confirm the set-down time and the key contact from your side for the close of the event.
See Crystal and Galen’s Special Day at Shamba
Stage 5: After the event
We return at the agreed time to clear down and pack up, cross-referencing everything against the delivery note before we go. For corporate clients, we can also provide a full closeout report with photos if that’s a requirement.
And after all of that, we’d love to hear how it went.
Frequently Asked Questions
What makes an event successful?
Detailed planning. A clear, systematic process that maps every decision from the first briefing to the last chair being packed away. Tools like vision boards, event layouts, and checklists help, but the real difference is having a team that knows what to do when things don’t go exactly to plan, because sometimes they don’t.
What are the five stages of event planning?
Research and action planning, budgeting, vendor sourcing and contracts, reconfirmation and rehearsals, and finally, execution on the day. Each stage builds on the one before it.
How much do event planners charge in Kenya?
It depends on the event type and the level of involvement required. Common fee structures include an hourly consultation rate, a percentage of the total event budget (typically 15 to 20%), or a flat coordination fee for the event day. We’re happy to walk you through what makes sense for your specific event.
Ready to start planning?
We’ve delivered events across Nairobi and Kenya for over a decade. We know the venues, the vendors, and the details that separate a good event from one your guests talk about long after it’s over.
Your first consultation is completely free and there’s no obligation. Tell us your date, your vision, and your guest count. We’ll take it from there.
Book a Free Consultation or reach us on WhatsApp at 0721 771 185. We respond within two hours.
Free consultation · No obligation · WhatsApp or call: 0721 771 185
